Keeping track of what needs to be done and how you should do it is vital in every industry, especially for those dealing with paperwork. Paperwork can quickly become overwhelming if employees do not know how to follow their supervisor’s process flow chart.
If you are a supervisor who has to create one or many process flow charts, here are some tips on how to do that and teach someone else how to follow it.
Simple Steps To Teach Process Chart in Your Workplace
Teaching a process flowchart is similar to teaching a sewing pattern.
You have measurements, darts, and pleats worked out for most of the process. Using a design maker like Venngage, you can easily create detailed process flowcharts with simple, robust design tools.
Create A Process Flowchart in 5 Easy Steps Here are five easy steps to creating your process flowchart:
1. Organize the material to make a flowchart – If this is a new procedure, you will want to carefully research and organize your information before you begin writing it down.
2. Create an outline of what you will write – A computer program like Microsoft Word is great for this, as it allows you to move things around if necessary quickly.
3. Fill in the information – Brainstorm all of the different procedures involved with your task, then narrow them down into a cohesive process flowchart. If you need help, a Venngage template can make this step much more manageable.
4. Proofread and edit – Once again, use your computer program’s spell check function to catch errors. You will also want to have another person go over it to double-check the accuracy of the process flowchart.
5. Make any final changes – If you still have questions about specific steps, go back and try to answer them. Make sure the flowchart makes sense to everyone involved in the process.
Process Work Flowchart Tips In The Workplace
Process flowcharts are a great way of making your business more organized and efficient, but they also help people understand what needs to be done and why. As a supervisor, it is your job to make sure your employees work as productively as possible. Teaching them how to follow a process flowchart helps them do their work more efficiently and gives them peace of mind knowing they can complete the task without help from you. Process Flow Chart Templates You can create a process flow chart in many different ways and styles.
Venngage as your process flowchart maker can help you make one in minutes. First, it starts with a perfect template for your industry and project. Then, add data and information to the template, and voila! You’ll have a process flowchart ready in no time. Additionally, here are some helpful tips for you to try:
1. Keep it simple – If a process flowchart is too complicated, employees won’t follow it. Keep yours as simple and organized as possible.
2. Make sure the information you put on it makes sense – You don’t want to add useless or confusing steps that will only make your employees scratch their heads in confusion because they’re not sure what to do next.
3. Use pictures and symbols – Include pictures of people doing each step and visual cues like arrows and circles to help illustrate the information.
4. Give employees a copy of it – You can even laminate it so they can use dry-erase markers on it all the time instead of writing things down.
5. Keep it up to date in a free flow chart maker– Process flowcharts are only helpful if they are accurate and up-to-date, so be sure to change them as necessary with any new changes in your processes.
6. Use different types of process flowcharts for different situations – Make one that’s complex, more detailed, and that shows every single step when you’re teaching a process. When you want to show employees how your current systems are working, make one more simplified and quick.
7. Show different types of flow in a flow chart example – You can use symbols to indicate if the steps are optional or must be completed before moving on to the next step.
8. Use symbols for things that need to be added later – If employees add new information or necessary steps, add a symbol or note at the bottom indicating what needs to happen.
9. Include time estimates when possible – This is valuable information for employees wondering how long something should take them to complete. They can plan their days better if they know how long each step should take them.
Creating a Flowchart in Venngage
Process flowcharts are a necessity for businesses that want to keep organized and efficient. Venngage is the best software for creating process flowcharts quickly and easily without any technical knowledge. With Venngage, you can create one with your own template based on your industry and personal preference. Venngage makes it so easy to create flowcharts, and even an absolute beginner can do it.
Venngage has customizable templates that help you get started within minutes. Not sure what type of process flowchart to make? Venngage recommends one for you, so try creating one right now!